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(Cap 1042 section 6) [4 December 1959] (G.N.A. 89 of 1959) Cap 1042A reg 1 Citation These regulations may be cited as the Sailors Home and Missions to Seamen Regulations. Cap 1042A reg 2 Interpretation In these regulations, unless the context otherwise requires- "committee" (委员会) means the committee incorporated under the Ordinance as "The Sailors Home and Missions to Seamen"; "institute" (会所) means the premises used by the corporation in connection with its work. Cap 1042A reg 3 Control and management of institute, etc. MANAGEMENT The supreme control and management of the institute and of the premises and property of whatever description of the corporation shall be vested in the committee. Cap 1042A reg 4 Time for holding general meetings, and business to be transacted thereat (1) General meetings of the committee shall be held in the month of February and from time to time in each year on such day and at such hour as the committee shall direct. (2) The general meeting to be held in the month of February in each year shall be called the annual general meeting and at such meeting a report of all the affairs of the corporation and an account of the receipts, expenditure and property of the corporation together with a statement of accounts for the preceding year shall be presented and there shall be elected a chairman, an honorary secretary, chartered accountants and auditors for the ensuring year. At such annual general meeting such other business shall be transacted as may be necessary. Cap 1042A reg 5 Requisition to convene special meeting Special meetings of the committee may be convened at any time on the requisition of not less than 4 members thereof by a notice specifying the object of the meeting and at any special meeting convened on such requisition no business shall be transacted other than that specified in the requisition. Cap 1042A reg 6 Power of chairman of the committee to convene meetings; chairman and quorum thereof (1) General or special meetings of the committee shall be convened (subject to regulation 5) by direction of the chairman of the committee, and 7 days' notice in writing thereof shall be given by the honorary secretary to the members of the committee then within the Colony. (2) At every general or special meeting of the committee the chair shall be taken by a chairman to be nominated by the members of the committee present of whom 4 shall be a quorum. Cap 1042A reg 7 Record of meetings The honorary secretary shall keep a minute book of such meetings, and proper entries shall be made therein of all business transacted at every meeting. Cap 1042A reg 8 Method of voting The voting at general or special meetings of the committee shall be decided by a show of hands. Cap 1042A reg 9 Appointment and duties of business manager (1) There shall be a business manager who shall be appointed by the committee for such period on such salary and on such terms as the committee may in their discretion think desirable and the salary shall be paid out of the funds of the corporation. (2) Subject to the control of the committee and the chaplain, the business manager shall be entrusted with the upkeep and repair of the buildings, furniture and fittings of the institute, the management of all catering and messing arrangements and the office staff. Cap 1042A reg 10 Use of institute; and powers of chaplain and business manager (1) Subject to the provisions of paragraph (2), the institute shall be open to all men of Her Majesty's Navy and to officers and men of the Mercantile Marine irrespective of their religion or nationality. (2) Either the chaplain or the business manager shall have power to refuse to admit to and also power to expel from the premises of the institute any person whatever for any reason which such chaplain or business manager may decide to be sufficient. (3) Any person aggrieved by any such decision of the chaplain or of the business manager may refer the matter to the committee for its decision which shall be final. Cap 1042A reg 11 Duties of chaplain The chaplain shall be in sole charge of the religious activities of the institute and shall care for and attend to all social arrangements and functions and to the visitation of ships and hospitals and he shall also be in charge of the launch "Dayspring" and of her crew and of any other launch from time to time owned or chartered by the corporation for its purposes. Cap 1042A reg 12 Prohibition against serving in committee Neither the chaplain nor the business manager shall be entitled to serve as a member of the committee or to vote at any meetings thereof but they may attend such meetings if the committee desires. Cap 1042A reg 13 Power of appointment and dismissal of chaplain, etc. The appointment or dismissal of the chaplain, assistant chaplains and readers or any of them, shall be made by The Missions to Seamen in London, such appointment or dismissal being subject to the approval of the Bishop of the Diocese and made after consultation with the committee. Cap 1042A reg 14 Sale and consumption of liquors Alcoholic liquors may be sold and consumed on the premises of the institute, subject to such conditions and restrictions as the committee may from time to time impose. Cap 1042A reg 15 Use of chapel RELIGIOUS SERVICES The chapel in the institute shall be used for divine service and worship according to the rites and ceremonies of the Church of England or for such services of any other Church as the chaplain or any person acting in his place may approve. (L.N. 66 of 1970) Cap 1042A reg 16 Service and attendance to be voluntary Divine service and worship shall be voluntary and the attendance thereat of any person using the institute shall also be voluntary. Cap 1042A reg 17 Appointment of chartered accountants and honorary secretary (1) At the annual general meeting the committee shall appoint- (a) a firm of chartered accountants to manage the financial affairs of the institute and to be responsible for the collection of all moneys due to the corporation and for the making of all necessary payments; and (b) an honorary secretary who shall- (i) hold office until a successor is appointed; and (ii) perform such duties as may be delegated to him by the committee.(2) Pending and subject to any appointment under paragraph (1)(a), the firm of Messrs. Lowe, Bingham & Matthews shall be the chartered accountants of the corporation. Cap 1042A reg 18 Appointment of auditors AUDITORS At the annual general meeting there shall be elected annually one or more auditors of the corporation. Cap 1042A reg 19 Duties as auditors (1) The auditor shall- (a) examine and report upon all accounts and books of the corporation; and (b) if and when required by the committee, audit and report upon any of such accounts and books.(2) The accounts and books of the corporation shall be open for inspection by the auditor at all reasonable times. Cap 1042A reg 20 Appointment of bankers BANKERS The bankers of the corporation shall be The Hongkong and Shanghai Banking Corporation or such other bankers as the committee may from time to time determine. (L.N. 333 of 1990) Cap 1042A reg 21 Duty to pay moneys into bank account All subscriptions and pecuniary donations and the income of investments and all other moneys from time to time forming part of the general funds of the corporation shall on receipt thereof be paid to the credit of the corporation with its bankers. Cap 1042A reg 22 Investment and use of general funds All moneys forming part of the general funds of the corporation shall be invested and controlled by the committee and used in any way it thinks fit in pursuance of the objects of the corporation. (L.N. 51 of 1990) Cap 1042A reg 23 Method of drawing and signing cheques Cheques shall be drawn on the order of the committee and shall be signed either by the chartered accountants signing alone or by any 2 members of the committee signing jointly. (L.N. 51 of 1990) Cap 1042A reg 24 (Repealed L.N. 51 of 1990)