(Cap 1102 section 6) [25 May 1962] (16 of 1962 Schedule) Cap 1102A reg 1 Citation These regulations may be cited as the St. Paul's College Council Regulations. Cap 1102A reg 2 Interpretation In these regulations, unless the context otherwise requires- "Chairman" (主席) means the Chairman of the corporation; "College" (书院) means the St. Paul's College; "corporation" (法团) means the St. Paul's College Council incorporated under section 3 of the Ordinance; "regulations" (规例) means the regulations of the corporation approved from time to time by its members for the time being in accordance with the regulations for the time being in operation. Cap 1102A reg 3 Composition of the corporation (1) The corporation shall be composed as follows- (a) ex officio members- (i) the Bishop for the time being of Victoria, Hong Kong, who shall be Chairman; (ii) the person for the time being occupying the position of Principal of the College, who shall be the Secretary of the corporation; (iii) the person for the time being occupying the position of Chairman of the St. Paul's College Alumni Association; (iv) the Vicar for the time being of the Parish in which the College is situate;(b) nominated members- (i) two persons nominated by the Synod of the Diocese of Hong Kong and Macao, or by its Standing Committee; (ii) three persons nominated by the St. Paul's College Alumni Association; (iii) one person nominated by the Master and Fellows of St. John's College; (iv) four lay representatives of the Chung Hua Sheng Kung Hui, one each nominated by- (I) St. John's Cathedral; (II) St. Paul's Church; (III) St. Stephen's Church; (IV) St. Mary's Church; and(c) co-opted members- such other persons not exceeding four in number, at any time, as may be co-opted by the corporation from time to time.(2) For the purpose of the nomination mentioned in sub-paragraphs (b) and (c) of paragraph (1), a copy of a Minute of the Synod of the Diocese of Hong Kong and Macao, or of its Standing Committee, of the St. Paul's College Alumni Association, of the Master and Fellows Meeting at St. John's College, of the Vestries of the Churches specified, and of the corporation respectively that the person has been nominated a member of the corporation shall be sufficient evidence of the appointment. (3) A member of the corporation, other than an ex officio member, shall vacate office- (a) if he shall fail to attend three successive meetings of the corporation; (b) if he ceases to reside in Hong Kong for six calendar months without leave from the corporation; or (c) at the expiration of one year from the date of his nomination,but shall be eligible for re-nomination. (4) A member of the corporation for the time being shall continue to act, in spite of the expiration of his term of office, until his successor shall have been appointed. Cap 1102A reg 4 Proceedings of the corporation (1) There shall be at least three ordinary meetings of the corporation in each year. (2) A special meeting of the corporation may be called by the Chairman at any time and shall be called at the request of at least three members of the corporation. (3) No meeting shall be valid unless at least six members of the corporation are present in person, of whom one is either a person nominated by the Synod of the Diocese of Hong Kong and Macao or the Chairman. (4) All meetings of the corporation shall be held in Hong Kong, either at the College or at such convenient place as shall be agreed upon by the corporation, or named in the notice convening the meeting. (5) The Chairman shall at every meeting or, in his absence, a Chairman elected from amongst those present shall preside. (6) At every meeting the Principal, as Secretary of the corporation, shall act as Secretary. In his absence the Acting Principal shall act as Secretary, or the meeting may appoint a Secretary from amongst those present. (7) The corporation may by resolution passed by two-thirds majority of the members present at any such meeting from time to time make and amend such regulations as they may at their discretion deem desirable for the administration of the corporation and the management of the premises and property of the corporation of whatever description: Provided that no amendment be made to regulation 3, 4, 5, or 6 except with the prior consent of the Diocesan Synod of the Diocese of Hong Kong and Macao, or of its Standing Committee. (8) All other business brought before the meeting shall be decided by a majority of votes of the members present and willing to vote, and in case of an equality of votes the Chairman of the meeting shall have a second or casting vote. (9) Minutes of the proceedings of every meeting of the corporation shall be entered in a book to be kept for that purpose and after confirmation signed by the Chairman of such meeting or of the following meeting, and shall when so entered and signed be prima facie evidence of the facts therein stated. (10) In the case of ordinary meetings, the Secretary of the corporation shall decide the date on which it will be held, and he shall send a notice to each member of the corporation at least seven days before the holding of the meeting. In the case of special meetings the Secretary shall likewise after receipt of the request aforesaid send a notice to each member of the corporation at least seven days before the holding of the meeting. Cap 1102A reg 5 Functions of the corporation The functions of the corporation shall be- (a) to provide and maintain all necessary buildings and lands, furniture, equipment and apparatus for the use of the College; (b) to take all measures necessary for raising funds and for carrying on the work and administering the affairs of the College and the corporation; (c) to recommend to the Bishop for the time being of Victoria, Hong Kong, a suitable candidate for the position of Principal of the College; (d) to appoint from amongst its members an Honorary Treasurer; (e) to appoint an auditor for auditing the accounts of the College; (f) to confirm all appointments of staff made by the Principal and to terminate such appointments; (g) to fix the salaries and emoluments of the Principal, assistant masters, clerks, servants and any other persons employed by the College; (h) to fix the scale of fees and other charges to be paid by the students; (i) to make, revoke and alter regulations for the procedure of the corporation and for the management of the corporation. Cap 1102A reg 6 The Principal (1) The Bishop for the time being of Victoria, Hong Kong, shall, upon the recommendation of the corporation, appoint, or terminate the appointment of the Principal, who shall be a member of the Chung Hua Sheng Kung Hui, or a Church in communion therewith. During the temporary absence of the Principal the corporation may appoint an Acting Principal who shall, while acting, be a member of the corporation. If the corporation shall have failed to recommend a person acceptable to the Bishop for the time being of Victoria, Hong Kong, as the Principal of the College within the period of six months from the date of vacancy of the post the Bishop for the time being of Victoria, Hong Kong, shall have the sole right to appoint the Principal to fill the vacancy. (2) The Principal, or in his absence the Acting Principal, shall be responsible for the appointment of all members of staff, such appointment being subject to confirmation by the corporation; and for the internal management and discipline of the College and shall present a report thereon to the corporation not later than November in each year. (3) The Principal, or in his absence the Acting Principal, shall be responsible for the payment of all receipts of the College into the credit of an account in an approved bank as soon as conveniently may be, and all cheques on this account shall be signed as may be directed from time to time by the corporation. (4) The corporation may at any time and from time to time delegate any of its powers and functions to the Principal. Cap 1102A reg 7 Managers and Supervisor (1) For the purposes of the Education Ordinance (Cap 279), the following members of the corporation shall be registered as Managers of the schools- (a) the Bishop for the time being of Victoria, Hong Kong; (b) the person for the time being occupying the position of Principal of the College; (c) the Vicar for the time being of the Parish in which the College is situated.(2) For the same purposes the Principal of the College shall also be registered as Supervisor of the schools. (3) The registered Managers and Supervisor are legally responsible to Government for the administration of the schools, but in any case in which they must act on behalf of the corporation, they must comply with the regulations and decisions of the corporation. Cap 1102A reg 8 Finance (1) The Honorary Treasurer shall be responsible for the general supervision of the finances. He shall arrange for the accounts to be audited by such person as shall be appointed for that purpose by the corporation and shall present a report thereon to the corporation as soon as possible after the close of the financial year. (2) In every year whenever possible the corporation shall set aside a sum to the credit of a reserve fund as provision for extension, maintaining or replacing buildings, or for unforeseen circumstances. Cap 1102A reg 9 Signature of document (1) All cheques drawn on the banking accounts of the corporation and all orders for payment, promissory notes, and other negotiable instruments made or issued by the corporation shall be signed by the Principal, or in his absence by the Acting Principal, and, in addition, either by the Treasurer of the corporation or the Secretary of the College, or by such other person or persons as the corporation shall from time to time appoint. (2) All other contracts and instruments entered into by the corporation in the ordinary course of business shall be signed by the Chairman and the Principal, or such other person or persons as the corporation shall from time to time appoint.
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