(Cap 320 section 12) [20 May 1960] (G.N.A. 39 of 1960) Cap 320A reg 1 Citation These regulations may be cited as the Post Secondary Colleges Regulations. Cap 320A reg 2 Constitution The constitution of every College shall include the following provisions- (a) the following college bodies shall be constituted- (i) a Board of Governors which shall be the supreme governing body of the College; (ii) a College Council which shall be the executive body of the College administering the property and managing the general affairs of the College subject to the directions of the Board of Governors; (iii) an Academic Board which shall regulate the academic affairs of the College subject to the financial control of the College Council; and (iv) a Faculty Board for each faculty in the College which shall be responsible to the Academic Board for the teaching and general organization of the courses assigned to that faculty reporting thereon from time to time to the Academic Board;(b) the College bodies specified in paragraph (a) shall be subject to the provisions in Table A relating to composition and standing orders- TABLE A College body Composition Statutory meetings Convened meetings Quorum Board of Governors. Not less than 10 nor more than 40. Once in each academic year. The Chairman may convene at any time and shall do so on written request of 5 members. One-half of the members. College Council. Not less than 10 members nor more than 25. Four times a year. The Chairman may convene at any time and shall do so on written request of 5 members. One-half of the members. Academic Board. - Once in every term. The Chairman may convene at any time. One-half of the members. Faculty Board. The Dean of each Faculty to be Chairman of the Board of that Faculty. Once in every term. - - (c) no act or resolution of any College body shall be in valid by reason only of any vacancy in, or any want of qualifications by or validity in the election or appointment of any member of such body; (d) (i) the College bodies specified in paragraph (a) may establish such committees as they see fit; (ii) a committee established under sub-paragraph (i) may be constituted partly of persons who are not members of the particular College body establishing it;(e) there shall be the following officers- (i) a President who shall be the principal academic and administrative officer, and who shall be appointed and dismissed by the Board of Governors on the advice of the College Council subject to the approval of the Permanent Secretary; (3 of 2003 s. 27) (ii) a Vice-President; (iii) a Chairman and Vice-Chairman of the Board of Governors; (iv) a Chairman and Vice-Chairman of the College Council; (v) a Chairman and Vice-Chairman of the Academic Board; (vi) a Dean for each Faculty in the College; and either (vii) an Academic Registrar; (viii) a Bursar; (ix) a Librarian; or (x) a Dean of Studies; (xi) a Registrar; (xii) a Librarian; (xiii) a Comptroller; (xiv) a Dean of Students;(f) all the officers specified in sub-paragraphs (vi) to (xiv) in paragraph (e) shall be appointed and dismissed by the College Council subject to the approval of the Board of Governors; (g) (i) teachers shall be classified as senior lecturers, lecturers, assistant lecturers, tutors and demonstrators; and such persons shall be appointed by the College Council on recommendations of the Academic Board subject to the approval of the Board of Governors; (ii) save for termination at the end of a period of probation the appointment of a teacher may be terminated by the College Council for good cause only, and in every case the College Council shall consider the recommendations of the Academic Board; (iii) the minimum qualification of a teacher shall be a university degree; (iv) teachers in receipt of full time salaries from the College shall not engage in outside practice for reward without the consent of the College Council and subject to such conditions as it may impose;(h) (i) application for any person to be entered on the register of members of Boards of Governors or of members of College Councils shall be made to the Permanent Secretary by the Chairman of the Board of Governors on the instructions of the majority of the same of the prescribed form; (See Form 2) (ii) application for any person to be entered on the register of teachers shall be made to the Permanent Secretary by the President subject to the approval of the College Council on the prescribed form; (See Form 3) (3 of 2003 s. 27)(i) the College Council shall appoint as auditor a certified public accountant (practising) as defined in the Professional Accountants Ordinance (Cap 50), who shall audit the College accounts annually, and who shall hold office for one year but shall be eligible for re-appointment. (76 of 1973 s. 3; 23 of 2004 s. 56) Cap 320A reg 3 Premises (1) College premises shall at all times to the satisfaction of the Permanent Secretary or any person authorized by him in writing in that behalf- (3 of 2003 s. 27) (a) be kept in a state of repair, cleanliness and safety; (b) be adequately ventilated, lighted and provided with satisfactory water supply and with washing and latrine arrangements; (c) be adequately protected against fire and equipped with fire fighting appliances.(2) College hostels shall be provided with adequate sick rooms and all boarders shall be medically examined by a registered medical practitioner before admission to any College hostel and re-examined at least once in every 6 months thereafter. Cap 320A reg 4 Health (1) The Permanent Secretary or any person authorized by him in writing in that behalf may require any person employed in a College and any teacher or student to be medically examined. (2) The College Council shall, if so required in writing by the Permanent Secretary or any person authorized by him in writing in that behalf, cause any employee, teacher or student found to be suffering from an infectious disease to be excluded from the College for such period as he may direct. (3) The College shall provide adequate first aid equipment, and in particular there shall be first aid boxes adjacent to all laboratories and workshops, and the staff shall be familiar with the contents and use of such first aid boxes. (3 of 2003 s. 27) Cap 320A reg 5 Dangerous experiments and equipment (1) The College Council shall ensure that no student performs dangerous experiments or uses dangerous equipment without adequate supervision. (2) Poisons, dangerous chemicals and other dangerous equipment shall be properly guarded and under the charge of a responsible member of the College staff. Cap 320A reg 6 Admission and age of entry of students (1) No student shall be admitted to a College unless he is at least 17 years of age. (2) The minimum academic requirement for entry into a College shall, save where the Permanent Secretary or any person authorized by him in writing in that behalf otherwise permits, be the possession of a Hong Kong School Certificate or Hong Kong Chinese School Certificate. (3 of 2003 s. 27) Cap 320A reg 7 Permission required for courses for teachers Remarks: Adaptation amendments retroactively made - see 53 of 2000 s. 3 No College shall give a course of training for teachers, except with the written permission of the Chief Executive. (53 of 2000 s. 3) Cap 320A reg 8 Examinations (1) Examinations for degrees, diplomas and certificates of a College shall be conducted by examiners appointed by the College Council on the recommendation of the Academic Board. (2) The Permanent Secretary or any person authorized by him in writing in that behalf shall have the right to nominate, if he so wishes, additional examiners for any examination for a degree, diploma or certificate of a College. (3 of 2003 s. 27) (16 of 2001 s. 3) Cap 320A reg 9 Finance (1) The College Council shall ensure the keeping of correct and adequate accounts of all income and expenditure of the College. (2) All books of accounts, receipts, vouchers, etc., shall be open to inspection by the Permanent Secretary or any person authorized by him in writing in that behalf. (3 of 2003 s. 27) Cap 320A reg 10 Forms Applications for registration of a Post Secondary College, for registration of a member of the Board of Governors or member of a College Council, or for registration of a teacher shall be made on the forms set out in the Schedule. Cap 320A SCHEDULE [regulation 10] FORM 1 POST SECONDARY COLLEGES ORDINANCE (Chapter 320) Application to register a college as an approved Post Secondary College Address (for correspondence) ................. .............................................................. Tel. No. ................................................. Date ...................................................... Permanent Secretary for Education and Manpower, Education and Manpower Bureau, Hong Kong. 1. I hereby apply for registration of the college, particulars of which are set out below, as an approved Post Secondary College. 2. Particulars- (a) Proposed name of College (in English) ....................................................... ................................................................................................................ (b) Proposed name of College (in Chinese) ...................................................... ................................................................................................................ (c) Proposed address of College ..................................................................... ................................................................................................................ (d) Whether (i) day College, (ii) evening College.(e) Fees per student per year .......................................................................... (f) Sources and amount of annual revenue other than fees ............................... ................................................................................................................ (g) Amount of capital funds available for building and equipment or already spent for such purposes .............................................................................(h) Name and address of lessee of college premises ......................................... ................................................................................................................ ................................................................................................................ (i) Rent of college premises ........................................................................... (j) Number of teaching weeks in academic year .............................................. ................................................................................................................ (k) Number of students it is proposed to admit per annum ................................. ................................................................................................................ (l) Total number of students for which the College will provide ........................ ................................................................................................................ (m) Names of proposed Faculties and Departments in each Faculty ................... ................................................................................................................ ................................................................................................................ ................................................................................................................ ................................................................................................................ ................................................................................................................ ................................................................................................................ ................................................................................................................ ................................................................................................................ ................................................................................................................ ................................................................................................................ 3. I attach applications in duplicate for the persons listed in Appendix A to be registered as a Member of the Board of Governors of the College. 4. I attach applications in duplicate for the persons listed in Appendix B to be registered as Members of the College Council. 5. I attach applications in duplicate for the persons listed in Appendix C to be registered as teachers. 6. I attach particulars (including salaries) of all officers it is proposed to appoint. 7. I attach 3 copies of a rough plan or diagram of the college premises (with dimensions). 8. I attach a list of proposed courses and outline contents and length of each course. 9. I attach a copy of the Conditions of Service and Contract for Employment of a full-time teacher of the College. 10. I attach a copy of the Requirements for Admission of a student to the College. 11. I attach a copy of the Ordinance in corporating the College or other evidence of incorporation together with a copy of the Constitution of the College. 12. I attach a general account of the proposed conduct, organization, courses and finance of the College. 13. The Board of Governors request approval for the appointment of ....................... as President. (Signed) ...................................................... Chairman of the Board of Governors Note: Registration of a college does not release the Board of Governors or any other person from compliance with any relevant requirements of the Buildings Ordinance (Chapter 123) or any other Ordinance, nor does it in any way affect or modify any agreements or covenants whatsoever relating to the premises intended for use as the college. (3 of 2003 s. 26) FORM 2 POST SECONDARY COLLEGES ORDINANCE (Chapter 320) Application for registration of a Member of a Board of Governors and or Member of a College Council of Post Secondary College Address (for correspondence) ................ ............................................................. Tel. No. ................................................ Date ..................................................... Permanent Secretary for Education and Manpower, Education and Manpower Bureau, Hong Kong. College ...................................................................................... Address ..................................................................................... On the instructions of the majority of the members of the Board of Governors of ....................................... College I hereby make application for Mr./Mrs./Miss ......................, particulars of whom are given below, to be registered as a Member of the Board of Governors/a Member of the Council* of this college. 2. Particulars- (a) Name (in English) ................. (In Chinese) ................................................ (b) Aliases ..................................................................................................... (c) Residential Address .................................................................................. (d) Date of Birth ............................................................................................ (e) Place of Birth ........................................................................................... (f) Occupation(s) during the last 10 years. (If full and complete information has already been supplied in a previous application for registration as a manager of a college, this section need not be completed) ......................................................................................................................................................... ................................................................................................................ (g) Particulars of education ............................................................................. ................................................................................................................ (h) Experience in or knowledge of educational matters ..................................... ................................................................................................................ (i) Special interest in the above College ..........................................................(j) Any other relevant remarks ....................................................................... ................................................................................................................ (Signed) ...................................................... Chairman of the Board of Governors ........................................ College.Note: This form should be completed in duplicate. * Delete as necessary. (3 of 2003 s. 26) FORM 3 POST SECONDARY COLLEGES ORDINANCE (Chapter 320) Application for registration of a teacher of an approved Post Secondary College ...................................... College .................................................. Date .......................................... Permanent Secretary for Education and Manpower, Education and Manpower Bureau, Hong Kong. 1. With the approval of the College Council I hereby make application for Mr./Mrs./Miss ........................., particular of whom are given below, to be registered as a teacher in this College. 2. Particulars- (a) Name (in English) ..................................................................................... (b) Name (in Chinese) .................................................................................... (c) Aliases ..................................................................................................... (d) Sex .......................................................................................................... (e) Date of Birth ............................................................................................ (f) Place of Birth ........................................................................................... (g) Where educated with dates- School or University From Month/Year To Month/Year ................................................ ................................................ ( ) ................................................ ................................................ ( ) ................................................ ................................................ ( ) (h) Educational qualifications .......................................................................... (Certificates, diplomas, degrees) ................................................................ ................................................................................................................ ................................................................................................................ ................................................................................................................ (i) Details of occupation(s) other than teaching since leaving school, college or university ................................................................................................................................................................................................................. ................................................................................................................ ................................................................................................................ (j) Details of all teaching experience- School (with dates month/year) Classes taught Subjects taught (k) Details of any publications or original research ............................................ ................................................................................................................ 3. Subjects to be taught ....................................................................................... 4. Proposed salary ............................................................................................... 5. Full-time or part-time ........................................................................................ (if part-time, state hours) ..................................................................................6. The following persons who are/are not aware of the statements made on this form may be referred to regarding the character of the teacher:- (a) Name ....................... Occupation ............................................................. Address ...................................................................................................(b) Name ....................... Occupation ............................................................. Address ...................................................................................................7. I attach- (a) 3 signed photographs (b) medical certificate (c) educational certificates, or other evidence of educational qualifications of the teacher. Photograph Identity Card No. ............................ (Signed) .......................................... PresidentNote: This form should be completed in duplicate. (3 of 2003 s. 26)
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