(Cap 332 section 59) [1 April 1962] (G.N.A. 152 of 1961) Cap 332A reg 1 Citation These regulations may be cited as the Trade Union Registration Regulations. Cap 332A reg 2 Contents of the register (1) The following particulars regarding any trade union or trade union federation shall be recorded by or at the direction of the Registrar in the register- (a) the name and the date of registration of the trade union or trade union federation and its rules; (b) the address of the head office; (c) the amalgamation of the trade union or trade union federation, as the case may be, with any other trade union or trade union federation; (d) the dissolution of the trade union or trade union federation; (e) the cancellation of the registration of the trade union or trade union federation; and (f) any change in- (i) the name; (ii) the rules; or (iii) the address of the registered office, of the trade union or trade union federation.(2) Every entry in the register and any amendment thereto shall be signed or initialled by the Registrar or the Deputy Registrar of Trade Unions. Cap 332A reg 3 Inspection of register The register may, on application in writing to the Registrar, be inspected, free of charge, at the Registry of Trade Unions during office hours, by any member of the public. Cap 332A reg 4 Inspection of accounts, etc. of registered trade unions Any member of a registered trade union may, on application in writing to the Registrar, inspect free of charge, at the Registry of Trade Unions during office hours, any documents, being documents required by law to be filed with the Registrar, relating to such registered trade union or to any registered trade union federation to which such registered trade union is a party. Cap 332A reg 5 Provisions as to submission for registration of rules on application for registration of trade union Where rules are sent to the Registrar for registration by a trade union or trade union federation that has applied for registration under the Ordinance- (a) two copies of the rules shall be sent; and (b) in the case of a trade union, both copies of the same shall be signed by each of the persons who has signed the application for registration of the trade union or, if, by reason of death or illness or any other good cause, any such person is unable or ineligible to sign such copies, by some other voting member of such trade union; or (c) in the case of a trade union federation, both copies of the same shall be signed by the chairman and one other officer of each of the registered trade unions comprised therein. (L.N. 44 of 1971) Cap 332A reg 6 Documents to be issued on registration of a trade union Upon the registration of a trade union or a trade union federation, the Registrar shall issue to the trade union or the trade union federation, as the case may be, the following documents- (a) a copy of the Ordinance and of these regulations; (b) a certificate of registration; and (c) a copy of the rules of the trade union or trade union federation certified by the Registrar as complying, in his opinion, with the provisions of section 18 of the Ordinance. Cap 332A reg 7 Use of name No registered trade union or registered trade union federation shall display or otherwise in any manner make use of any name purporting to be the name of the trade union or of the federation except the name under which such trade union or such trade union federation is for the time being registered. Cap 332A reg 8 Application for registration of change of name to be accompanied by certificate of registration Where, in accordance with section 23 of the Ordinance, application is made to the Registrar for the registration of a change of the name of any registered trade union or registered trade union federation, the certificate of registration issued in respect of such trade union or trade union federation shall be sent to the Registrar at the same time as such application is made. Cap 332A reg 9 Procedure on registration of change of name Where, under section 23 of the Ordinance, the Registrar registers a change of the name of any registered trade union or registered trade union federation, he shall- (a) amend, accordingly, the certificate of registration issued by him in respect of the trade union or trade union federation, and return such certificate to the trade union or trade union federation; or (b) if he thinks fit, issue a new certificate of registration. Cap 332A reg 10 Provisions as to submission for registration of wholly new rules or altered, amended or added rules (1) Where wholly new rules are sent to the Registrar for registration by a registered trade union- (a) two copies of the rules shall be sent; (L.N. 44 of 1971) (b) an application for the registration thereof shall be made in the prescribed form and shall be signed by the chairman and one other officer of such trade union; and (c) both copies of such rules shall be signed by not less than seven voting members of the trade union. (L.N. 44 of 1971)(2) Where an alteration to or amendment of a registered rule, or an addition to the registered rules, of a registered trade union is sent to the Registrar for registration by a registered trade union- (a) an application for the registration of the amended or altered rule or the rule so added shall be made in the prescribed form and shall be signed by the chairman and one other officer of the trade union; and (b) there shall be sent to the Registrar at the same time as such application for registration- (i) one copy of the registered rules marked so as to indicate the alteration, amendment or addition, as the case may be; and (ii) one copy of the text of the amendment, alteration or addition, as the case may be, which shall be signed by not less than seven voting members of the trade union. Cap 332A reg 11 Procedure on registration of amalgamation of trade unions, etc. Where, under section 6 of the Ordinance, the Registrar registers a trade union or trade union federation formed by the amalgamation of two or more trade unions or trade union federations, as the case may be, he shall issue- (a) one certificate of registration in the name under which such trade unions or trade union federations are amalgamated; and (b) a copy of the rules of the trade union or trade union federation certified by him as complying, in his opinion, with the provisions of section 18 of the Ordinance. Cap 332A reg 12 Loss, etc. of certificate If the Registrar is satisfied that a certificate of registration has been lost, destroyed or defaced, he may issue, free of charge, a duplicate thereof. Cap 332A reg 13 Certificate of registration to be returned on cancellation of registration Where the registration of a registered trade union or a registered trade union federation is cancelled, the person for the time being having custody of the certificate of registration of the trade union or trade union federation shall, within fourteen days of the publication in the Gazette, in accordance with section 66 of the Ordinance, of a notice of the fact that the registration has been cancelled, return such certificate to the Registrar. Cap 332A reg 14 Accounts of trade union to include accounts of any branch, etc., thereof Every registered trade union shall include in its statement of account the accounts of any branch of the trade union and of every business or charitable, cultural, educational or medical undertaking that is operated by or in the name of the trade union. (L.N. 44 of 1971) Cap 332A reg 15 Access to books for purposes of audit (1) Every auditor approved by the Registrar for the purpose of auditing the annual statement of account, required by section 36 of the Ordinance, of a trade union or trade union federation shall be granted access by every person having the custody or control of any of the books and accounts of the trade union or trade union federation to all of such books and accounts in his custody or control. (2) No person shall conceal any book or account of a registered trade union or registered trade union federation from any such auditor or deny any such auditor access to any such book or account or obstruct any such auditor in any examination thereof. Cap 332A reg 16 Audit of annual statement of account Every auditor approved by the Registrar for the purpose of auditing the annual statement of account, required by section 36 of the Ordinance, of a registered trade union or registered trade union federation shall examine every balance sheet and every statement of receipts and expenditure of the trade union or trade union federation relevant to the period under audit and shall verify them against all accounts or vouchers relating thereto, and shall- (a) if such be the case, sign the annual statement of account as exhibiting a true and correct view of the affairs of the trade union or trade union federation; or (b) report in writing to the Registrar in what respect he finds such statement of account to be incorrect, unsupported by vouchers or not in accordance with any requirement of the Ordinance or any regulations made thereunder or any rules of the trade union or trade union federation, as the case may be. Cap 332A reg 17 Offences and penalty (1) Any person who contravenes regulation 13 shall be guilty of an offence and shall be liable to a fine of two hundred and fifty dollars, and shall be liable in addition to a fine of ten dollars for each day during which it is proved to the satisfaction of the court that the offence has continued. (2) Any person who contravenes paragraph (2) of regulation 15 shall be guilty of an offence and shall be liable to a fine of five hundred dollars. (3) Any trade union or trade union federation that contravenes regulation 7 shall be guilty of an offence and shall be liable on summary conviction to a fine of two hundred and fifty dollars. (4) Any trade union that contravenes regulation 14 shall be guilty of an offence and shall be liable on summary conviction to a fine of two hundred and fifty dollars. (L.N. 44 of 1971)
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